Club Leadership Resources

Below are some samples of typical club documents that you might find useful in establishing your own policies and procedures.

The League offers club leadership training via webinar and in person training. Recordings and slideshows from these presentations are available on our club leadership training page. Look there for instructional materials on club leadership, as well as upcoming events. The League also maintains a Club Leadership email list, to facilitate discussion of common challenges.

These documents are provided as samples. Neither the League nor the originating clubs can guarantee their applicability to your club, state, or situation.

Governance

Bylaws

• See our How to Start a Bicycle Club or AO document (PDF) for sample by-laws; our guide to Incorporation and Tax Exempt Status for Bike Clubs includes links to additional resources.
• Bylaws of the Memphis Hightailers Bicycle Club

Mergers

• Working document on Kansas City Bicycle Club/Johnson County Bicycle Club merger, 2011-2012

Rides and Events

Safety

• Ride safety handout, Horsey Hundred ride, Bluegrass Cycling Club
• Pre-ride briefing, Austin Cycling Association
• Tips for new cyclists, Bluegrass Cycling Club
• Twin Cities Bicycling Club has a full webpage of leader resources & documents.
• Morris Area Freewheelers Bicycle Club Club Safety Policy
• Bicycle Coalition of Maine group ride guidelines card

Waivers and Incident Report Forms

• American Specialty, who provide our club insurance, offer a suggested waiver form for policy holders and an online incident report form on their site.
• See our How to Start a Bicycle Club or AO document (PDF) for sample waivers, and incident report forms

Publications

Newsletters

• See our Club Newsletters of the Year page

Newsletter guidelines

• E-Newsletter Guidelines, Bluegrass Cycling Club

Membership

Online member management systems

The League is aware of member clubs using the following online systems. More discussion of their features and implementation is available in the Membership webinar, archived on our club leadership training page.

• Club Express
• Wild Apricot
• Z2 Neon

Member Survey

• Annual member survey (2010), Memphis Hightailers Bicycle Club

Outreach

Spanish language materials

• Los Angeles County Bicycle Coalition's Resource Guide. Other Spanish-language materials can be found on their website's download page. Contact LACBC if you'd like to license their materials.

If you'd like to contribue documents to this resource library, please contact membership@bikeleague.org.